Gradelink allows you to create customizable Email Alerts that are automatically sent to families whenever the status of their EnrollMe application changes. The Alerts are associated with specific statuses; for example, the "Started" email alert can look dramatically different from the "Submitted" or "Approved" email alerts.

To customize a particular email alert, complete the following steps:

  1. Click the EnrollMe tab on the left side of the page, then the Settings sub-tab at the top of the page.
  2. Click the “Email Settings” button.
  3. From the "View/Edit the default email message for this enrollment status" drop-down menu, select the particular form status email you would like to edit.
  4. Edit the email template in the textbox. 
  5. Click the Save Notification Message button when you are finished with your changes.

In addition to customizing alerts based on specific form statuses, Gradelink also allows you to embed "dynamic data" using Merge Fields. Merge Fields automatically pull information from EnrollMe applications, personalizing emails based on their recipients.

Currently, Email Alerts supports three Merge Fields:

  • {school-name} : Replaced with full School name.
  • {fname} Replaced with Student’s first name.
  • {lname} Replaced with Student’s last name.