In many cases, if a parent pays for child care they may qualify for a tax credit for these expenses.  Gradelink can provide a report showing parents how much they paid for daycare in a given tax year.


Make sure a daycare or child care billing category has been set up in Financial.

  • Click on Financial
  • Click on Admin
  • Click on Coding
  • Click on number 30, Financial – Billing Category
  • Make sure either Child Care or Daycare are in the list
  • To add Child care or Daycare, click on the Add button
  • Enter Child care or Daycare in the “Code / title to be displayed in dropdown lists:” field
  • Be sure to click on the Save button that will appear at the lower right.



Create a Child care charge Transaction Type

  • Click on Financial
  • Click on Admin
  • Click on Fees/Types
  • Create a Child care charge
  • Click on the box next to “Link this transaction type to attendance column billing” if attendance is used to facilitate child care billing.
  • Indicate the name of the column on the attendance sheet used to bill for child care


Create a Child care payment Transaction Type

  • Click on Financial
  • Click on Admin
  • Click on Fees/Types
  • Create a Child care payment
  • Click on the box next to “Include on daycare tax deduction report."  Gradelink recommends including only the child care payment on the tax deduction report. 


To produce a Child Care Expense Report

  •  In Financial, click on the Reports button
  • Select Childcare Expenses if the family has one child in child care, or Family Childcare Expenses if more than one child is in child care.
  • Select the tax year
  • Click on Run / Refresh Report
  • To produce a pdf that can be printed and given to the parent, click on the Generate PDF button.