Transcript Display Options


The display options do not change the contents of the transcript, but rather how that content is presented.


To edit the transcript options:


1. Click the Transcript tab, then click on the Transcript Options button in the top right


  • School Profile
  • Class Rank


# Name Description
1 School Profile The school name and address can be adjusted by editing your profile. Click the Settings tab then the School Profile button. Read More.
2 Hide GPA on transcript Checking this box will prevent GPA from being displayed on the transcript.

3 Show graduation requirements on transcript These will display the number of units needed for graduation in each category.  It will also display the number of units the student has earned in each category.

4 Show “State Cum. GPA” (Grades 10-12) in addition to cumulative GPA  This adds an additional line at the bottom of the transcript with the CUM GPA of 10th-12th grade. You can still show transcript records from before 9th grade. This just adds additional information.
5 Display class rank: Compare to students graduating the same year. Note, a graduation date on the Student’s page is required  Clicking on this button will display the rank of the student compared to other students with the same graduation date.

6 Display class rank: Compare to students with the same grade level but different graduation years  Clicking on this button will display the rank for all students with the same grade level, but different graduation dates.

7 Show percentage grade in addition to letter grade on transcript The letter grade always displays on transcripts. This option displays a percentage grade in addition to the letter grade for each subject.  If the grades scale used by a subject does not have “Show Percentage Grade” checked, then the percentage grade will not appear for that subject even if this option is checked. Read more about grade scales
8  Use percentage grades when manually adding new transcript records When this is selected, grades added directly onto transcripts from other schools must be entered as percentage, not as letter grades.  If it is not selected, grades are entered as letter grades.  If percentage grades are entered, Gradelink will find the corresponding letter grade and grade points using the grade scale from your school.
9 Order Credit/No Credit classes last If this is unchecked then classes will appear in alphabetical order.  Only Credit / No credit type classes can be used for classes that earn credits, but are not factored into GPA.
10 Show grades for terms marked as (** In Progress) or (**Withdrawn) “In Progress” will appear after the Term Title if a student withdrew before the end of the term or if one or more classes are not concluded.  If your school has set up Parent Terms on the Terms tab, such as Quarters that average into Semesters, then only the grade from the Semester appears on the transcript.  If a class in one of the Quarters or Exam Terms is not concluded, then the Semester will appear as “In Progress”.  The words, “In Progress” can be hidden by clicking on the Transcript button at the left, then clicking on the Transcript Options button at the upper right, and clicking on the Manage Report Profiles button at the bottom.  Click on the name of the report profile at the upper right.  Click on the Edit button to the right of the option titled, “Hide “**In Progress” text” and type "yes."  Click on Save button to the right of the Edit button.




 

11 Show Student ID on transcript This will display the student's ID number on the transcript.

12 Report on grade levels between ____  and ____ This will display transcript grades only for students within the range of grades entered.  For example, selecting 9th-12th will display only high school grades.

13 School Head Title: The title of the head of school can be customized.   Examples include “Principal”, “Dean”, and “Headmaster”. The head of school appears in the top right corner of the transcript.
14 Report Profile  A report profile provides a school a way of saving different settings for different situations.  Contact Gradelink Support for assistance in setting up an additional transcript profile.

15 Transcript Date Field Text: To change the text in the Transcript Date field click on the Transcript Options button at the upper right.  Click on the Manage Report Profiles button at the bottom.  Click on the profile name (usually "General") at the upper right. Click on the Edit button to the right of "Transcript Date Field Text." After entering the text for the Transcript Date field, click on the Save button to the right of the Edit button.
16 Hide “**In Progress” text: The words “In Progress” can be hidden from the transcript by adjusting the Transcript Report Profile.  A report profile provides a school a way of saving different settings for different situations.  Click on the Transcript Options button at the upper right.  Click on the Manage Report Profiles button at the bottom.  Click on the profile name (usually "General") at the upper right.  Click on the Edit button to the right of Hide "**In Progress" text and enter "yes."  Click on the Save button to the right of the Edit button.

17 School Code Field Text: If necessary, a Department of Education issued code number may be added to the transcript.  To do so, click on the Settings tab.  Click on the School Profile button at the lower left.  Enter the school code in the School Code: field.  Click on the Save Changes button at the lower left.

18 Cumulative GPA Field Text: The text in the Cumulative GPA field can be changed.  To do so click on the Transcript Options button at the upper right. Click on the Manage Report Profiles button at the bottom. Click on the profile name (usually "General") at the upper right. Click on the Edit button to the right of "Cumulative GPA Field Text"  and enter the desired change.  Click on the Save button to the right of the Edit button.