1. Classes

Report cards reflect the classes a student is taking or populated into. Therefore, you cannot run a report card unless classes are set up. 


2. Grade Scale


Grade scales are associated to individual classes. A student’s grade in a class will display on their report card differently based on the grade scale associated to each class. Classes can have up to two grade scales:

  • Standard Class Types can have a different grade scale for the grade sheet (set via the Grade Scale drop down on the Classes tab) and Sub-Grades (which is set via the Manage Custom Class Types and Sub-Grades page).
  • Custom Class Types have only one grade scale and that is set on the Manage Custom Class Types and Sub-Grades page.


Grade scale legends for the:

  • Letter Landscape and Tri-Fold3 are configured by hand. So changing a grade scale for the class does not update the legend. You can contact Gradelink support to update your legends.
  • Multi-Term and Muli-Term Two Column are updated automatically. If the legend shows incorrect grade scales it means that one or more of the classes are assigned to an incorrect grade scale. To resolve this, click the Classes tab, select a class and change the grade scale.

3. Sub-Grades


Sub-Grades are subcategories that appear below classes and are connected to specific classes. Sub-Grades appear on a individual’s report card if they are populated in a class that has sub-grades. Read more about Sub-Grades. Subgrade legends for the:

  • Letter Landscape and Tri-Fold3 are configured by hand. So changing a grade scale for the class does not update the legend. You can contact Gradelink support to update your legends.
  • Multi-Term and Muli-Term Two Column are updated automatically. If the legend shows incorrect grade scales it means that one or more of the classes are assigned to an incorrect grade scale. To resolve this, click the Classes tab, select a class and change the grade scale

4. Attendance

Attendance can be displayed on report cards if setup. Gradelink supports both daily attendance and class based attendance. Report cards will display the options configured under your attendance settings. Read more about Attendance.


5. Term Comments

Term comments (narrative comments) are text boxes for teachers to write free form narratives about student progress.  Admins can provide access to teachers to write narratives and set limits on the maximum length.  Read more about Term comments here.


6. Numbered Comments

Numbered comments allow teachers to comment on student performance and/or behavior per class. Teachers enter a number (or numbers) for each student for individual classes that relate to a list of admin defined comments. Report cards display both the comment number from the teacher and the list of comments sorted by number for reference. Read more about Numbered Comments. Numbered Comments legends for the:

  • Letter Landscape and Tri-Fold3 are configured by hand. So changing the numbered comments on the Settings tab shows the teachers the correct comments but does not update the legend on the report card. You can contact Gradelink support to update your legends.
  • Multi-Term and Muli-Term Two Column are updated automatically. If the legend shows incorrect numbered comments, it means that you can resolve it by editing the Numbered Comments found on the Settings tab.

7. Effort


Effort, or Class Category, allows teachers to comment on student effort per class. Teachers enter a letter or number for each student for individual classes that relate to a list of admin defined terms. Report cards display both the mark from the teacher and the list of marks for reference. Read more about Effort. Effort legends for the:

  • Letter Landscape and Tri-Fold3 are configured by hand. So changing the numbered comments on the Settings tab shows the teachers the correct comments but does not update the legend on the report card. You can contact Gradelink support to update your legends.
  • Multi-Term and Multi-Term Two Column are updated automatically. If the legend shows incorrect numbered comments, it means that you can resolve it by editing the Numbered Comments found on the Settings tab.