Depending on what type of Gradelink user you are, you'll have access to different Calendars that contain different information.


Full and Limited Administrators have access to:

  • My Calendar: Each Administrator has a personal calendar that only they have access to. In Gradelink, this is also referred to as the "Individual Staff Calendar".
  • Staff Calendar: This calendar is visible to all active staff members. However, it can only be edited by Full and Limited Administrators. In Gradelink, this is also referred to as the "Shared Staff Calendar".
  • Public Calendar: This calendar can only be edited by Administrators, but it can be seen by every member of the school. This calendar can also be embedded directly on your school's website.


Teachers have access to:

  • My Calendar: Like Administrators, each Teacher has their own personal calendar. However, personal Teacher calendars can still be accessed and edited by Administrators. Additionally, events added to this calendar that the Teacher chooses to make public to their students will be visible both to Students and their Parents.
  • Course Calendars: Each class assigned to a particular Teacher will have its own "course" calendar. It can only be edited by the teacher or administrators. It can be seen by any parent whose student is in the class. Students not enrolled in the class do not have access to this calendar.
  • Staff Calendar: The Staff Calendar functions exactly the same for Teachers as it does for Administrators. However, it's important to keep in mind that only Full or Limited Administrators have the ability to add, remove, or edit events that appear on the Staff Calendar.
  • Public Calendar: The Public Calendar shows events visible to every member of the school.


Students and Parents have access to:

  • Teacher Calendars: For every class a Student is enrolled in, they will see an entry for that class's Teacher as one of the "Teacher Calenders". These calendars are equivalent to the Course Calendars that Teachers see.
  • Public Calendar: The Public Calendar shows events visible to every member of the school.