Scenario:
1. How do I enter grades on the transcript?
2. How do I add grades manually to transcripts?
3. Can I add grades that a student earned at a different school?
Solution:
Like the Report Card, grades are added to the Transcript automatically whenever a class is concluded. However, Gradelink allows Administrators to manually add new grades to the transcript as well. This is helpful when a student transfers from another school and their existing grade data needs to be imported into Gradelink.
To manually add a grade to the transcript, first you'll need to select the Student that you would like to add a grade for using the list of students on the right.
Then, you'll need to select the Term that the grade will belong to. You can either select an existing Term using the drop-down menu or you can create a "Transcript-only Term" using the fields below it. To create a Transcript-only Term, you'll need to enter a Term Title, a Start Date, and an End Date.
It's important to note that Transcript-only Terms will show up in the terms drop-down menu just like regular terms; the only difference is that they'll appear in blue.
Next, you'll need to select a Class that the grade will associated with. Just like before, you can either select a class that belongs to the term you've selected, or you can create a "Transcript-only Class" using the fields below. To create a Transcript-only Class, at minimum you will need to enter a Class Title and pick a Grade Scale; the other fields, such as Credits and Graduation Category, are optional.
Just like Transcript-only Terms, Transcript-only Classes will only appear on the transcript and won't show up anywhere else in Gradelink.
The last step of the process is recording the actual grade. By default, you will only be able to add Letter Grades to the transcript, but you have the option of adding Percentage Grades as well. For more information, please click here.
In addition to the grade itself, you must also include a Grade Level associated with the grade. This value must match the actual grade level that the student in during the selected term; if it doesn't, then it will take precedence over the grade level associated with the student's profile.
You may also want to check the box labeled Ignore Filter. This setting is useful when a school only wants the transcript to include certain grade levels, but requires specific grades to still appear. For example, if a school were generating a transcript for a student in high school, and that student had completed high school-level classes during middle school, you would want to enable Ignore Filter so that the classes taken during middle school were still included. For more information, please click here.
When you're all done, click Add To Transcript to finish the process.
