Any charges that are added to a student’s individual ledger will automatically show up on their statement.
The student ledger allows you to enter in individual charges and payments to a students account by selecting from a list of available school-wide “fees” and “transaction types” which are configured on the “Fees/Types” page. You can think of these fees and transaction types as “stock” transactions. You cannot create a unique type of transaction on the ledger page; the ledger only allows you to enter a charge or payment for a student from a list of available options which are already configured as transaction types within your school.
To add a new transaction:
- Select the student’s name
- Select the Ledger tab at the top of the screen
- Enter in the date, session, trasaction type, amount, payment method, and reference # (Charges don’t require a payment method or reference #). Any notes entered in the “memo” box will appear directly on the statement.
- Click “Save” at the bottom of the screen.
Remember, you must enter a payment as a separate entry from the charge. There is no need to designate on this page whether a transaction is a charge or payment; Gradelink will know whether the transaction is a debit or credit to the student’s account because you will have already indicated that information on the “fees/types” page. So Gradelink will know that you are making an entry that is a payment, as long as under the column “transaction type”, you select one that you have configured as a “Payment” on your fees/types page. The column underneath “new balance” will automatically adjust whenever you enter in a transaction.