AS OF 6/2024, THE FOLLOWING IS TRUE OF FACTS Tuition Management


Services

  • A collection service designed to collect tuition from students and deposit into the school's bank account
  • If a student or family is late on payment, FACTS will contact the student/family to work out a system where they can pay the school the owed tuition
  • Transactions made using FACTS won't appear in the ledger of Gradelink
  • Administrators and bookkeepers will check the balance either by logging into FACTS or by reviewing the balance reports emailed to them
  • Payments can sync with Quickbooks desktop and Quickbooks online


Fee Structure

  • $1,000 setup fee paid by the school to FACTS 
  • $55/household/year registration fee paid by families to FACTS 
  • 2.85% +$0.50 per transaction fee - Can be paid either by the student/family or the school
  • $0 ACH transaction



How To Sync Gradelink and FACTS

Gradelink allows parents to easily login to their FACTS Tuition accounts through Gradelink using the free FACTS Single Sign On integration. Please note that this integration does not exchange any data with Gradelink; instead it serves as a single sign-on to make it easier for Parents to access their FACTS accounts.



In order set up this integration, you'll need to perform the following steps:


1. Provide your school's FACTS credentials to your Gradelink support rep. 

Gradelink requires:

  • An API Key
  • An Institution Key
  • and an Institution ID

All three of these credentials can be obtained directly from your FACTS account or representative.


2. Add Family credentials to Student accounts.

Once Gradelink has received the appropriate FACTS credentials, new fields will be enabled on the Student tab that allow you to input a FACTS ID and Username for each account. Filling in this information is required for parents to login to FACTS, from Gradelink.



While Administrators can enter this information manually for each Student account, FACTS can also generate custom reports which can then be provided to Gradelink for import (fee may apply), saving you and your staff time. At bare minimum, Gradelink requires Customer ID, Username, and the First and Last Name of each Student, but generally the complete table can be sent to Gradelink.