Gradelink submits several kinds of Staff data to Data Exchange.
Required data:
Job Title
Employment Type
Job Experience
Hire Date
Classroom Role
Staff Personnel Number - SPN (also referred to as Unique ID)
EdFi Role
Gender
Date of Birth
Race
Email Address
All data are recorded via the Staff profile in the Staff tab, making it easy to update all Staff members in one location.
Job Title
The Job Title can be entered manually by clicking on the space to the right of "Job Title" and entering the title that applies to the staff member.
Employment Type
Employment Type is a dropdown menu where you can select a value that represents the current employment status of the selected Staff member.
Job Experience
Enter the date the staff member first began employment in that specific job position. For example, in regard to a staff member who is a teacher, the Job Experience date would be the date the staff member first began teaching. This does not mean when the staff member began teaching at the current school.
Hire Date
Hire Date is also easy to record: click on the field and a calendar menu will appear allowing you to select a specific day, month, and year. If you are recording information about a Staff member that no longer works at your school, you should also fill in the Release Date field to indicate when their employment officially ended.
Classroom Role
Click on the drop down menu and select the appropriate role(s) that applies to the staff member.
Staff Personnel Number
The Staff Personnel Number (here "SPN", also referred to as "Unique ID") is a unique value that Data Exchange uses to identify all Staff members at your school. Each SPN can only be associated with one Staff member, and Gradelink will let you know if there are any duplicated SPNs on the Validation page. If a staff member is a Teacher and an Administrator, the SPN should be entered in the Teacher account.
EdFi Role
The EdFi Role(s) can be selected by clicking on the drop down menu and selecting all EdFi roles that applies to the staff member. Administrators can scroll down the list to select the appropriate role(s).
Gender and Date of Birth can be entered by clicking in each field and entering the data that applies to the staff member.
Race
Race is a dropdown menu where you can select a value that represents the race of the selected Staff member.
Email Address
Last but not least, Gradelink only submits Staff data to the Data Exchange for Staff members that have at least one Email Address associated with their Gradelink account.
