Importing immunization records to Gradelink can be done in just a few clicks. The key to success is ensuring your data is extremely clean and normalized. Like tidying up a room or garage by sorting everything into properly labelled bins, cleaning up data ensures records are easy to retrieve and reporting is accurate.
- Ensure any student accounts associated to the transcript records you import have been added or imported to the Students page.
- Download the import template, a .csv (comma separated value) formatted file.
- Paste your date into the template. Below are the columns and what should go in them.
- Save the template file, and drag it to the Upload area.
- Click Submit
If any errors are detected in your upload, the import gets completely aborted (no records imported) and we'll present a returned .csv file that includes specific error notations.
Field | Examples | Required? | Explanation |
| SISStudentID | 123456 | Yes | Student's unique ID number from originating system. If no prior ID available, enter student's Gradelink ID. |
| DTaP Dose 1 | 04/12/2016 | No | Date of first DTaP immunization. |
| DTaP Dose 2 | 06/07/2016 | No | Date of second DTaP immunization. |
| DTaP Dose 3 | 08/30/2016 | No | Date of third DTaP immunization. |
| DTaP Dose 4 | 03/01/2017 | No | Date of fourth DTaP immunization. |
| DTaP Dose 5 | 03/01/2021 | No | Date of fifth DTaP immunization. |
| TDaP Boost 7th Grade | 09/01/2028 | No | Date of 7th grade DTaP booster. |
| IPV (Polio) Dose 1 | 04/12/2016 | No | Date of first IPV immunization. |
| IPV (Polio) Dose 2 | 06/07/2016 | No | Date of second IPV immunization. |
| IPV (Polio) Dose 3 | 08/30/2016 | No | Date of third IPV immunization. |
| IPV (Polio) Dose 4 | 03/01/2021 | No | Date of fourth IPV immunization. |
| MMR Dose 1 | 03/01/2017 | No | Date of first MMR immunization. |
| MMR Dose 2 | 03/01/2021 | No | Date of second MMR immunization. |
| Hepatitis B Dose 1 | 03/01/2016 | No | Date of first Hep B immunization. |
| Hepatitis B Dose 2 | 04/12/2016 | No | Date of second Hep B immunization. |
| Hepatitis B Dose 3 | 08/30/2016 | No | Date of third Hep B immunization. |
| Varicella (Chickenpox) Dose 1 | 03/01/2017 | No | Date of first Chickenpox immunization. |
| Varicella (Chickenpox) Dose 2 | 03/01/2021 | No | Date of second Chickenpox immunization. |
| HiB Dose 1 | 04/12/2016 | No | Date of first HiB immunization. |
| HiB Dose 2 | 06/07/2016 | No | Date of second HiB immunization. |
| HiB Dose 3 | 08/30/2016 | No | Date of third HiB immunization. |
| HiB Dose 4 | 03/01/2017 | No | Date of fourth HiB immunization. |
| PCV Dose 1 | 04/12/2016 | No | Date of first PCV immunization. |
| PCV Dose 2 | 06/07/2016 | No | Date of second PCV immunization. |
| PCV Dose 3 | 08/30/2016 | No | Date of third PCV immunization. |
| PCV Dose 4 | 03/01/2017 | No | Date of fourth PCV immunization. |
| Hepatitis A Dose 1 | 03/01/2017 | No | Date of first Hep A immunization. |
| Hepatitis A Dose 2 | 09/01/2017 | No | Date of second Hep A immunization. |
| HPV Dose 1 | 09/01/2028 | No | Date of first HPV immunization. |
| HPV Dose 2 | 03/01/2029 | No | Date of second HPV immunization. |
| HPV Dose 3 | 09/01/2029 | No | Date of third HPV immunization. |
| Meningococcal Dose 1 | 09/01/2028 | No | Date of first meningococcal immunization. |
| Meningococcal Dose 2 | 09/01/2033 | No | Date of second meningococcal immunization. |
| Covid 19 Dose 1 | 06/01/2021 | No | Date of first Covid 19 immunization. |
| Covid 19 Dose 2 | 06/21/2021 | No | Date of second Covid 19 immunization. |
| Covid 19 Dose 3 | 06/01/2022 | No | Date of third Covid 19 immunization. |