A guide for school staff.

This guide shows how to create, edit, duplicate, delete and conclude classes on the Classes tab, and introduces the Analyze Classes tool. Class types, grade scales, sub-grades and graduation requirements are covered in their own articles.

In this guide
  1. Create a class
  2. Edit, duplicate or delete a class
  3. Conclude classes
  4. Analyze Classes
  5. Prefer video?

1. Create a class

The Add Class form on the Classes tab with Class Title and Report Title set to Musical Theatre, a tip reading Full Title of Class, i.e. Mathematics 1A, the Teacher, Secondary teacher(s), Report Order, Term, Units/Credits, Hidden, Ignore Filter, Class Type, Disable Class Attendance, Grade Scale, Sub-Grades and Grad. Category fields, and Delete, Cancel, Add, Analyze Classes, Conclude and Duplicate buttons; the list of existing classes for the term is on the right 1 2 3 4 5
The Add Class form (left) and the list of existing classes for the selected term (right).
  1. 1From the Gradelink dashboard, click the Classes tab on the left. Existing classes are listed on the right, organized by term.
  2. 2Enter a Class Title, the name used inside Gradelink and on transcripts.
  3. 3Enter a Report Title, the name shown on report cards, progress reports and in the Student/Parent interface.
  4. 4Fill in the remaining fields (see the table below).
  5. 5Click Add at the bottom of the form. If several classes share most settings, use Duplicate instead of building each by hand.
FieldWhat it does
TeacherClick the … button and pick a teacher from the list on the right.
Secondary teacher(s)Gives a second teacher or an aide access to the class.
Report OrderClasses are listed on the report card in ascending order; classes with the same value are sorted alphabetically.
TermDefaults to the first active term. Choose another (with …) when preparing an upcoming term.
Units/CreditsCredits the class is worth. With parent terms, enter the total credits earned per parent term (e.g. two quarters in a semester: each quarter class gets the semester's total).
HiddenKeeps the class off report cards, progress reports and the Student/Parent interface; its grades are not saved to the transcript or permanent record.
Ignore FilterForces the class onto a student's transcript regardless of other settings (e.g. a middle school class on a high school transcript).
Class Type, Grade Scale, Sub-Grades, Grad. CategorySee the related articles on these topics.
Note: Hidden and Ignore Filter are specialty settings, disabled by default. Contact Gradelink Support to use them.

2. Edit, duplicate or delete a class

Select a class in the list on the right; its details fill the form on the left (now titled Edit/Delete Classes). Make your changes and click Save. Click Duplicate to create a copy. Gradelink numbers the copy automatically: duplicating Musical Theatre creates Musical Theatre 2, and duplicating Musical Theatre 2 creates Musical Theatre 3. This makes it quick to build the same set of classes for several grade levels.

The Edit/Delete Classes form for the Attendance K-12 class with a message reading: This class has grades, attendance, assignments, lesson plans, or other data. If you really wish to delete this class along with its data, you can enable this option on the Settings page: Temporarily allow deletion of students or classes that contain data.
Classes with grades, attendance, assignments, lesson plans or other data can't be deleted by default.

By default, a class containing grades, attendance, assignments, lesson plans or other data can't be deleted. Administrators can allow it with the Settings option Temporarily allow deletion of students or classes that contain data.

3. Conclude classes

Concluding a class creates its permanent record; with few exceptions, its grades and attendance can no longer be changed. Gradelink recommends that teachers conclude their own classes, but administrators can do it two ways:

  • One class: select it on the Classes tab and click Conclude.
  • All classes in a term: once you're sure teachers have finished entering grades, click Conclude on the Terms tab.
The Edit/Delete Classes form for the Biology I class with Delete, Cancel, Save, Analyze Classes, Conclude and Duplicate buttons at the bottom, and the class's student roster with grades on the right
Concluding a single class from the Classes tab. Concluded classes are marked ** in the list.

4. Analyze Classes

Changes made to classes between terms can cause conflicts. Click Analyze Classes to compare multiple terms: it shows which classes appear only in certain terms and whether class titles, sub-grades and similar settings changed.

Prefer video?

This walkthrough is also available as a short video.